[ INDUSTRY / RECRUITMENT AGENCIES ]

Bill the placements. Automate the pipeline around them.

Your consultants get paid to place people — and lose their days to CV screening, interview scheduling and compliance chasing. We design, build and run the automation layer around your desk, mapped below to the exact workflows we automate.

Book a strategy call See the use-case map

Works with your existing ATSHumans make every hiring decisionTime-to-shortlist drops

screening · chasing · rescheduling

shortlisted · booked · placed

[ 01 / SOUND FAMILIAR ]

The admin between CV and placement is eating your margin.

Most agencies don't have a candidate problem — they have a throughput problem. The hours between a req landing and a placement invoicing are mostly repetitive admin, and repetitive admin automates.

CV screening at scale

Two hundred CVs land on one role. At 30–90 seconds each, across 6–8 concurrent roles, that's days of consultant time on first-pass reads.

Cost · Your fee-earners are skim-reading PDFs while competitors get shortlists in front of the client.

Scheduling ping-pong

Booking a single interview often takes 30+ minutes of email back-and-forth between candidate, client and consultant.

Cost · Multiply by every stage of every process — whole days vanish into calendar admin.

Compliance chasing

Right-to-work checks, references and certifications get chased manually, one email at a time.

Cost · Placements stall at the finish line, and a missed check is a genuine liability.

Candidate ghosting

Candidates who wait days for an update stop replying — and remember the silence.

Cost · You lose the placement, the candidate, and the referrals that came with them.

BD that stalls in delivery

When every consultant is heads-down filling roles, outreach and client development stop.

Cost · The pipeline empties exactly when you can least afford to notice.

[ 02 / THE USE-CASE MAP ]

Where automation earns its keep on a recruitment desk.

Select a workflow to see what the automated version does — and follow the link to the full solution page for the build we'd run.

Candidate & client sourcing

ICP-matched outreach that fills both sides of the desk.

What happens here

Client prospecting runs continuously — target companies identified and researched to your ICP
Outreach sequences drafted in your voice and sent on schedule, even mid-delivery crunch
Candidate pools refreshed for your core verticals before the req lands
Every touch logged in your CRM with source attribution

In practice

It's the busiest delivery week of the quarter, and your BD pipeline still gained 14 qualified client conversations — because the outreach never stopped when the consultants did.

Explore the solution: AI Lead Generation

[ 03 / HOW WE GET YOU THERE ]

Strategy first. Then architecture. Then the build.

The same disciplined path as every Elemra engagement — scoped to the workflows above that hurt your agency most.

01
PHASE 1 / STRATEGY
Map the drag
We map where your consultants' hours actually go — screening, scheduling, chasing, compliance — and put a number on each.
02
PHASE 2 / ARCHITECTURE
Design around your ATS
The automation layer is designed into your existing ATS and CRM — signed off by you before anything is built.
03
PHASE 3 / BUILD
Build and rehearse
We build the highest-value workflow first and test it against live reqs and real candidate edge cases.
04
PHASE 4 / LAUNCH
Launch in stages
One workflow at a time, with the manual process running alongside until your consultants trust the automated one.
05
PHASE 5 / OPERATE
Run and extend
We monitor, tune and extend the layer — reporting in consultant hours recovered and faster time-to-shortlist, not vanity metrics.

[ 04 / WHAT CHANGES ]

What the agency looks like afterwards.

The point is simple: more of every consultant's week on candidates and clients, and a desk that moves faster than the agency next door.

Time-to-shortlist drops

First-pass screening happens overnight — consultants start the day with a ranked long-list, not a pile.

Interviews book themselves

The 30-minute email relay per interview becomes a link — reschedules included.

Compliance without chasing

Right-to-work, references and documents chased and tracked automatically — placements stop stalling at the line.

Candidates stop ghosting

Updates at every stage keep candidates warm — and keep them coming back with referrals.

BD that never pauses

Client outreach keeps running through delivery crunches, so the pipeline stays full.

Consultants doing consultant work

Fee-earners spend the week qualifying, briefing and closing — the layer handles the relay work.

[ 05 / QUESTIONS ]

Common questions from recruitment agencies.

No candidate is ever auto-rejected. The layer does first-pass reading and ranking with written reasoning; your consultants make every shortlist and rejection decision. Borderline profiles are flagged for a human read rather than filtered out, and every screening judgement is logged so you can audit exactly why a candidate was ranked where they were.

Almost certainly. The layer is built around the ATS and CRM you already run — Bullhorn, Vincere, JobAdder, Loxo and most others expose APIs we integrate with. Candidate records, notes and statuses stay in your system as the single source of truth, and integration is confirmed before you commit to a build.

The strategy phase answers that with your numbers, but the pattern is consistent: high-volume desks start with CV screening; agencies losing candidates mid-process start with scheduling and communications; agencies whose BD stalls during delivery start with sourcing. One workflow first, proven on live reqs, then extend.

They'll notice faster responses and fewer dropped balls. Anything candidate- or client-facing runs on your approved wording and tone, and anything sensitive — salary negotiation, counter-offers, awkward feedback — routes to a consultant. You decide where that line sits, explicitly, during architecture.

There's a build engagement, then a monthly run cost. In client engagements we've taken a recruitment-to-onboarding pipeline live in 21 days; timelines depend on which workflows you start with. In the strategy phase we cost your current drag — screening hours, scheduling admin, stalled placements — so the business case is explicit before any build. If the maths doesn't clear for your volume, we'll say so.

[ BOOK A STRATEGY CALL ]

Find out what the screening and chasing are costing your desk.

A 30-minute call: we look at where your consultants' hours go, show you which of the workflows above would pay back fastest, and give you a straight answer on the maths. No obligation.